Data protection

Download privacy policy in notarial matters (German version)

Data protection has always been very important to us. As Civil Law Notaries, we attach particular importance to the security of your personal data. We only process your personal data to the extent that this is necessary for the establishment of contact desired by you or provision of the notarial services mandated by you or is required by law. In addition, notaries are required to maintain privacy and confidentiality pursuant to Section 18 of the German Federal Regulation on Notaries (BNotO). All our employees are also obliged to do so. Violation of the notarial confidentiality obligation is usually punishable. We have concluded corresponding confidentiality agreements with external service providers or processors for your protection in the context of the legal obligations.

We will provide you with details of our rules on data protection below will.

  1. Name and contact details of the controller and data protection officer

Controllers are:

GERNS & PARTNER rechtsanwälte notare
Rechtsanwalt und Notar Ronald Gerns
Rechtsanwältin und Notarin Ingrid Fornoff
Rechtsanwalt und Notar Frank Brüggemann
Rechtsanwalt und Notar Dr. Georg Thomas Scherl
Rechsanwalt und Notar Dr. Thomas Tiedemann
Rechtsanwalt und Notar Dr. Alexander Täumer

Telefon: +49 69 717 199 – 0
Telefax: +49 69 717 199 – 110

An der Welle 3
60322 Frankfurt am Main
E-Mail: mail@gerns.eu
www.gerns.eu

Our Data protection officer is available at:
Gerns & Partner rechtsanwälte notare
z. Hd. des Datenschutzbeauftragten
An der Welle 3
60322 Frankfurt am Main
E-Mail: datenschutzbeauftragter@gerns.eu
Telefon: +49 69 717 199 – 0
Telefax: +49 69 717 199 – 110

  1. Collection and storage of personal data as well as the nature and purpose of the use thereof
    a) Collection and storage of personal data as well as the nature and purpose of the use thereof When you visit our website, information is automatically sent to the server of our website by the browser used on your terminal device. This information is temporarily stored in a so-called log file. The following information is recorded in the process without interaction on your part and stored until deleted by automated means:

    • date and time of access,
    • IP-Address oft he requesting computer,
    • name and URL of the retrieved file,
    • website from which the access is made (referrer-URL),
    • the browser used and, if applicable, the operating system of your computer as well as the name of your access provider.
    • The data mentioned are processed by us only for the following purposes:
    • ensuring a smooth connection of the website,
    • ensuring comfortable use of our website,
    • valuation of system security and stability
    • for further administrative purposes.

    The legal basis for this data processing is Art. 6 (1) s. 1 lit. f General Data Protection Regulation (GDPR). Our legitimate interest follows from the data collection purposes listed above. In no case do we use the collected data for the purpose of drawing conclusions about your person. These data are also not combined with other data and user profiles are not created. In addition, we use cookies when visiting our website. You can find more explanations under no. 4 and 5 below.

    b) When contacting us, f. e. when using our contact form or linked email addresses
    If you contact us by email the data provided by you your email address will be recorded and saved by us, in particular to answer your questions. The same applies if you use our contact form on our website. Further information can be provided voluntarily. The data processing in connection with contacting us takes place in accordance with the first sentence of point (e) of Article 6 (1) s. 1 lit. b) oder f) GDPR.

    c) When mandating services
    If you mandate us to provide services data processing takes also place in accordance with Art. 6 (1) s. 1 lit. c) GPDR and in case of an exception – with your agreement – according Art. 6 (1) s. 1 lit. a) GPDR. We will inform you about this in these cases according to Art. 13 (1) and (2) GPDR.

  1. Transfer of data
    Your personal data will not be transferred to third parties without your express consent if we are obliged to do so by law or an official or court order.

Personal data will be deleted if knowledge of them is no longer required for the purposes described in this declaration, unless statutory provisions prescribe longer storage.

  1. Cookies
    We use cookies when visiting our website. These are small files that your browser creates automatically and are stored on your terminal device (laptop, tablet, smartphone, etc.) when you visit our site. Information arising in connection with the specific terminal device used is stored in the cookie. However, this does not mean that we obtain knowledge of your identity directly as a result. The legal basis for such processing is set out in Art. 6 (1) s. 1 lit. f) GPDR. Our legitimate interest is the functionality of our website. The user data collected by technically necessary cookies are not used to create user profiles. This preserves your interest in data protection. Technical necessary cookies are usually deleted when the browser is closed. Persistent cookies have different validity period from a few minutes to several years. If you do not wish these cookies to be stored, please deactivate the use of cookies in your Internet browser. However, this may cause a functional limitation of our website. You can also delete persistent cookies at any time by changing your browser settings.
  1. Rights of data subject
    You have the following rights vis-à-vis us with respect to the personal data concerning you:
    Right to access to the personal data
    You have the right to obtain information regarding the processed personal data pursuant to Art. 14 GDPR.


    Right to rectification

    You have the right to obtain rectification or completion of inaccurate stored personal data pursuant to article 16 GDPR.

    Right of erasure
    You have the right to obtain erasure of the stored personal data, un-less the processing is necessary in order to excercise the right of freedom of ex-pression and information, to comply with a legal obligation, for reasons of public in-terest or to exercise or defend legal claims pursuant to article 17 GDPR.

    Right to restriction of processing
    Pursuant to article 18 GDPR you have the right to obtain restriction of the personal data processing in case you contest the accuracy of such data, the processing is unlawful but you oppose the erasure of such data although we do not require the data anymore, but you require them to enforce, exercise or defend legal claims or you have objected to the processing pursuant to article 21 GDPR.

    Right to data portability
    You have the right to receive the personal data you provided us with in a structured, commonly used and machine-readable format or to obtain transmission of such data to another responsible person pursuant to article 20 GDPR.

    Right to object to the processing
    You have the right to withdraw the consent you have given us at any time pursuant to article 7 para. 3 GDPR. As a result, we are no longer permitted to process the data based on your consent in the future.

    Right to lodge a complaint with a data protection supervisory authority
    You have the right to lodge a complaint with a supervisory authority of your habitual residence, your place of work or the registered seat of our office pursuant to article 77 GDPR if you are the opinion that the processing of your personal data violates the GPDR.

  1. Right to object
    If your personal data are processed on the basis of legitimate interests pursuant to the first sentence of point (f) of Article 6 (1) GDPR, you shall have the right to object to the processing of your personal data on grounds relating to your particular situation pursuant to Article 21 GDPR. If you would like to exercise your right to withdraw your consent or your right to object, please write an email to datenschutz@gerns.eu or mail@gerns.eu.
  1. Data security
    When you visit our website, your personal data is protected by the widely used Secure Socket Layer (SSL) technique in conjunction with the highest level of encryption supported by your browser. In general, this is a 256-bit encryption. If your browser does not support 256-bit encryption, we will use 128-bit v3 technology instead. Whether a single page of our website is transmitted encrypted is indicated by the closed representation of the key or lock symbol in the bottom status bar of your browser.We also take appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. We continuously improve our security measures in line with technological developments.
  1. Effective date and changing this Privacy Notice
    This Privacy Notice is currently valid and is effective as of September 2020. As a result of developing our website or due to changed legal or regulatory requirements, it may be necessary to change this Privacy Notice. You can access our complete currently valid Privacy Notice at any time on our website under https://www.gerns.eu/en/privacy/